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Administrative Assistant

Swiss Biotech Association
Courroux, JU

Soumettre votre candidature

Détails de l'emploi

Temps partiel

Qualifications

Logiciels de GRC/CRM
Français
Anglais
Microsoft Office
Expérience administrative
Comptabilité
Sens de l'organisation
Compétences en communication
Allemand

Description complète du poste

Moonlight AI is transforming clinical diagnostics by extracting genomic information from routine microscopic imaging. Our diagnostics platform leverages routine imaging of hematology and cytology smears to detect genomic biomarkers and diagnose complex diseases. Moonlight AI's goal is to make diagnostics faster, more scalable, and more accessible, supporting diagnostic labs with tools they can trust in real-world settings. We’re a focused team working at the intersection of machine learning, medical imaging, and clinical infrastructure, and we’re looking for people who care deeply about building a better future for patients.

Location: Basel, Switzerland or Courroux, Switzerland
Type: Part-time (30 - 40%)

About the Role
We are seeking a highly organized, detail-oriented Administrative Assistant to support the Senior Management. This role is critical to ensuring smooth day-to-day operations across finance, administration, and executive coordination. You will act as a central hub for information flow, documentation, and communication, enabling senior leadership to operate efficiently and effectively.

Key Responsibilities

Finance, Documentation & External Coordination

Prepare and route invoices and receipts for internal approval or external accounting (VAT, tax filings), ensuring accuracy and timeliness
Maintain organized records of all financial documents (invoices, receipts, expenses) and support expense tracking and credit card reconciliations
Liaise with governmental bodies, funding agencies, and external partners to manage administrative and compliance-related communications
Prepare, compile, and submit required financial and regulatory documentation in a timely and accurate manner

Correspondence Management

Screen and categorize incoming electronic and physical mail, flagging items requiring urgent attention
Assist with drafting social media updates and email communications as needed

Administrative Support, Travel & Events

Coordinate meetings, agendas, scheduling, and travel logistics for senior management
Perform data entry and maintain lightweight CRM systems related to investors, partners, and hiring candidates
Support planning and execution of internal and external events

Qualifications

2–5 years of experience in an administrative, executive assistant, or operations role
Strong organizational skills with exceptional attention to detail
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Excellent written and verbal communication skills in English and French (German a strong plus)
Comfortable handling sensitive and confidential information
Proficiency with standard office tools (e.g., Google Workspace, Microsoft Office) and basic CRM systems (Notion)
Experience supporting finance or accounting workflows is a plus

What We’re Looking For

Proactive and resourceful mindset
Strong sense of ownership and reliability
Ability to anticipate needs and solve problems independently
Professional, polished communication style

Company

Moonlight AI AG

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Courroux, Switzerland

Type of job

Administration

Contact information

Christian Ruiz
[email protected]

Soumettre votre candidature

Affinez votre recherche

event emplois - 2814 roggenburg bl

Administrative Assistant

Customer Relationship Manager

Servicemitarbeiter (m/w/d) für Sportclub im Stundenlohn

Store Manager Trainee (a) 100% für die Region Basel

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Lead Manager (80-100%, all genders) at SWISS Aviation Software

Sitzwache Pflegepool (w/m/d)

TEMP - HR Coordinator, 6 Month Contract

Assistant COO/CTO (f/m/d)

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Servicemitarbeiter auf Abruf (m/w/d) für Sportclub

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Mitarbeitende Quality Control 50-60%

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Lead Manager

Kundenberater/-in (m/w/d) 100%

Laborfachkraft – Ökotoxikologie – Analytical

Kundenberater/-in (m/w/d) 100%

Expert Lead Produktmanager (w/m/d) Energie – Commodity und neue Marktmodelle

Je souhaite recevoir la dernière alerte Emploi pour les postes de ce type : event (2814 roggenburg bl)

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