Accounts Payable Unit, Treasury Section, Finance Division, Department of Program Planning and Finance, Administration, Finance and Management Sector
IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.
This post is a limited-term fixed-term post.
1. Organizational Context
a. Organizational Setting
The post is located in the Accounts Payable Unit, Treasury Section, Finance Division, Department of Program Planning and Finance, Administration, Finance and Management Sector.
The Finance Division is responsible for the management of WIPO's financial accounting and reporting, treasury management and compliance with financial policies and procedures. Included within these responsibilities are the management of the Organization's cash position, production of statutory financial reports and other financial information, and coordination with oversight and financial control activities.
b. Purpose Statement
The incumbent is required to perform a variety of complex financial support functions related to the Accounts Payable Unit of the Organization and provide support in the control and maintenance of accounts for financial, statistical and reconciliation purposes.
This includes processing complex transactions (initiation and approvals processes) related to accounts payable activities. The incumbent utilizes and provides guidance in the use of WIPO financial systems, and contributes to an efficient, transparent and controlled financial process.
c. Reporting Lines
The incumbent works under the supervision of the Accounts Payable Manager.
d. Work Relations
The incumbent interacts with a wide range of colleagues within the work unit, with clients within the Organization and with external parties, such as other UN organizations, Member States, customers and financial institutions to obtain/provide information to resolve problems or clarify issues.
2. Duties and Responsibilities
The incumbent will perform the following principal duties:
a. Analyze, verify and process financial data and correspondence, ensuring completeness of information and conformity with financial regulations and rules as well as with anti-fraud policies and procedures; follow-up on missing/incomplete/inaccurate information.
b. Analyze, verify, and process payments and vouchers related to commercial invoicing and prepare related payments or advances. Verify, analyze and process associated account postings, perform periodic reconciliations and control receipts not invoiced.
c. Process staff and non-staff official travel advances and travel claim settlements, including external parties traveling to official meetings, staff travel entitlements. Verify travel-related expenses, ensure compliance with financial regulations, travel instructions, and staff rules.
d. Update and suggest enhancements to financial systems and databases related to accounts payable functions. Participate as needed in testing/upgrading of systems.
e. Ensure proper maintenance of accounting records; collate and compile financial and statistical data to accurately provide financial and transactional activities within the accounts payable domain.
f. Monitor and reconcile accounts such as general ledger, suspense, and petty cash accounts; review obligations and expenditures, identify anomalies and take necessary corrective action; report discrepancies to supervisor.
g. Anticipate, identify and resolve problems in data entry or accounting operations; work closely with IT staff on system requirements, and assist others with questions that involve search for and abstracting data or background information to provide explanations; make proposals aimed at enhancing working methods and operational procedures.
h. Examine client queries and provide explanations/resolutions to problems in a timely manner, forwarding disputed, complex or unusual cases to the supervisor; draft correspondence to clarify discrepancies, obtain explanations and provide information on the financial rules and regulations; respond directly to inquiries and/or through generic mailboxes.
i. Provide briefings and guidance regarding applicable procedures and methods; interpret and explain rules and regulations. Assist in the establishment/update of internal control procedures.
j. Perform other related duties as required including backing up other staff members of the Unit.
Education (Essential)
Completion of secondary education supplemented by training or post-secondary education in accounting and/or finance.
Experience (Essential)
At least five years of accounting or finance-related work experience.
Experience working with an ERP system.
Experience (Desirable)
Related experience within the United Nations common system or another international organization.
Experience in Oracle Fusion.
Language (Essential)
Excellent written and spoken knowledge of English.
Language (Desirable)
Knowledge of French or other official UN languages.
Job Related Competencies (Essential)
Good knowledge of accounting and financial principles, procedures and systems.
Job Related Competencies (Desirable)
Ability to understand, interpret, work within and communicate applicable accounting and financial rules, regulations and procedures.
Commitment to continuous learning and the effective use of emerging technologies, including automation and AI-enabled tools, to enhance financial operations, service delivery and data quality.
Ability to prioritize work assignments, organize own schedule, perform work independently as well as work effectively in a team and meet deadlines.
Accuracy and attention to detail.
Competent user of Microsoft Office applications including Word, Excel, Outlook and PowerPoint and the internet, and the ability to work with databases and adapt quickly to new software.
Ability to tactfully deal with clients and respond to queries both orally and in writing in a clear and concise manner.
Good communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
4. Organizational Competencies
1. Communicating effectively.
2. Showing team spirit.
3. Demonstrating integrity.
4. Valuing diversity.
5. Producing results.
6. Showing service orientation.
7. Seeing the big picture.
8. Seeking change and innovation.
9. Developing yourself and others.
Mobility: WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities of the Organization. Accordingly, the selected candidate may be required to move from time to time to new functions.
Annual salary (Net of tax): 79,603 CHF
Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.
Additional Information
- Initial fixed-term appointment of two years, renewable subject to satisfactory performance and other applicable conditions. The selected candidate's appointment will be subject to an overall term of five years in this position, with normally no possibility of renewal beyond that term. S/he may, however, apply and be considered for other positions at WIPO.
This is not applicable to WIPO staff members on fixed-term, continuing or permanent appointments, who were recruited following a competition under Staff Regulation 4.10 (“Appointment Boards”).
Dependency allowances
7,939 CHF per year for dependent spouse; 6,398 CHF per year for each dependent child.
Language allowance
Arabic, Chinese, English, French, German, Japanese, Korean, Portuguese, Russian and Spanish: 4,788 CHF per year for two of these languages, and 3,192 CHF per year for one of them. The allowance is not payable for the mother tongue or the main working language of the staff member. The grant of this allowance is subject to examination.
General Service posts are generally subject to local recruitment. Staff in the General Service category is recruited in the host country or within reasonable commuting distance of the Headquarters.
This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.
The Organization reserves the right to make an appointment at a grade lower than that advertised.
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By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.
In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of your identification and the degree(s)/diploma(s)/certificate(s) required for this position. WIPO recognizes higher educational qualifications obtained from institutions accredited/recognized in the World Higher Education Database (WHED), a list maintained by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed here: http://www.whed.net/. Some higher educational qualifications may not be listed in WHED, and will be reviewed on a case-by-case basis.
Additional testing/interviewing may be used as a form of screening. Initial appointment is subject to satisfactory professional references.
Additional background checks may be required.
