Reporting to the Group Finance Director and working closely with the HR & Recruitment Specialist responsible for the Olten and Zurich sites, the HR & Payroll Assistant is responsible for the day-to-day administration of Human Resources for the Bussigny site and supports the efficient operation of HR and payroll processes across Switzerland.
The HR & Payroll Assistant ensures the quality and consistency of HR processes throughout the employee lifecycle, manages social security administration, absences, and personnel records, and contributes to the accuracy of payroll processing. The role also serves as a key point of contact for employees regarding administrative HR and payroll-related matters.
HR Administration for the Bussigny Site (approximately 60 employees)
- Manage the administrative aspects of the employee lifecycle, from onboarding to offboarding, including internal transfers and contractual changes.
- Prepare employment contracts, contract amendments, employment certificates, and annual salary certificates.
- Maintain accurate and up-to-date employee records in Odoo and other HR systems.
- Administer employee absences, annual leave, unpaid leave, maternity, paternity, and parental leave.
- Provide day-to-day HR support to employees and respond to routine administrative enquiries.
- Manage employee badges, access rights, and administrative permissions related to new hires, departures, and role changes.
- Administer the Fairmove, Perk, and CFF Business Manager platforms.
- Monitor and coordinate the company's mobility plan and sustainable mobility programmes.
- Coordinate the services provided by external facility management vendors, including cleaning staff.
- Support the planning and logistical coordination of internal company events in collaboration with the Administrative Assistant.
- Process and follow up on requests received through the info@ and admin.ch shared mailboxes.
Payroll, Social Security and HR Administration Coordination for Switzerland (approximately 80 employees)
- Coordinate monthly payroll activities in collaboration with the external payroll provider and internal stakeholders, ensuring the accuracy and timely processing of payroll for all Swiss employees.
- Administer social security matters, including registrations, deregistrations, salary declarations, family allowances, daily sickness benefits, accident insurance, pension plans, and other statutory benefits.
- Ensure compliance with Swiss labour law and social insurance regulations in all administrative HR and payroll processes.
- Prepare, review, and maintain HR and payroll documentation, ensuring data accuracy and confidentiality.
- Act as the primary point of contact for employees, managers, and external authorities regarding payroll and social security matters.
- Liaise with external payroll providers, insurance companies, and public authorities to ensure the efficient resolution of payroll and HR administration issues.
- Support monthly payroll reconciliations, year-end payroll activities, and statutory reporting requirements.
- Contribute to the continuous improvement and standardisation of HR administration and payroll processes across Switzerland.
